ADS Level 5 - Finance Assistant - Financial Services

Competition Number:
136E25
Position Type:
Staff Position
Closing Date:
Date of Posting:
Department:
Financial Services
Position:
ADS Level 5 - Finance Assistant
Contract:
Full-Time Permanent Position
Hours of Work:
33.75 hours per week 
Salary:

$53,381 to $58,702 per annum, as per CUPE 1870

The Financial Services Department is seeking applications from qualified, energetic and motivated individuals to provide financial and administrative support to their team. The Financial Services Department is responsible for the areas of finance related to Student Accounts, Accounts Payable, Accounts Receivable, Banking and Research Accounting. The Finance Assistant will report to the Assistant Manager, Research & External Receivables. The ideal candidate needs to be confident, friendly, outgoing, detail oriented, enjoy working in a fast-paced environment, and have strong organizational skills.

What we offer: 

  • Comprehensive Health and Dental 
  • Post Retirement Benefits  
  • Tuition Waivers 
  • Health and Wellness on Campus available to staff 
  • Professional Development Opportunities

RESPONSIBILITIES:

  • Providing customer service either in person, on the telephone or by email to students, faculty, staff, and the general public
  • Triaging daily inquiries (internal and external) that are received in the Financial Services Office and direct individuals to the proper area of the University to address their questions
  • Coordinating and processing incoming invoices and request for payment documents for scanning, digitizing, uploading to the financial information system, and maintaining electronic storage of such documents
  • Processing and receipting University revenue for all non-student accounts receivables, balancing cash sheets, and preparing deposits
  • Providing general administrative support to the Financial Services Office
  • Ordering and maintaining office supplies and work orders
  • Providing procedural instructions and training support to other 黑料老司机 department staff for common Financial Services functions, such as processing payments of invoices and reimbursement requests, and cash receipting, etc.
  • Maintaining the schedules of the office management team including assessing priorities for meeting requests
  • Preparing journal, and other accounting related, entries

QUALIFICATIONS:

  • Completion of post-secondary education in related office program with one year related experience, or an equivalent combination of training and experience
  • Experience with processing payments and cash handling
  • Strong organizational skills for managing tasks, schedules and documents
  • Excellent communication and customer service skills
  • Accuracy and attention to detail with regards to documentation preparation, record-keeping, and other administrative tasks
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams)
  • Adaptable to changing priorities within a fast-paced work environment
  • Experience in a University setting is not required but would be considered an asset
     
Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, 黑料老司机, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.

黑料老司机 is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. 黑料老司机 is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, hrofficer@upei.ca. Applications will not be accepted via email.

Only those applicants who are invited to an interview will be acknowledged.

Note that this site is not compatible with some mobile browsers (e.g. iPad, iPhone). Upon successful submission of your application, you will receive an auto-reply to your email address advising your application has been received. If you do not receive an email, please check your spam folder and/or try submitting your application via a different web browser (Google Chrome, Firefox, etc).

黑料老司机 encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university鈥檚 various employment and collective agreements, first priority will be given to internal candidates.